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What’s changing

Admins can now label a Google Group as “Locked,” which will heavily restrict changes to group attributes (such as group name & email address) and memberships. This will help admins who sync their groups from an external source and want to prevent getting out of sync, or who want to restrict changes to sensitive groups. This feature will be available in open beta, which means no additional sign-up is required. 

Who’s impacted

Admins

Why it’s important

If you use third-party tools, like Entra ID, to manage group synchronization, you may encounter inconsistencies when modifications are made to these groups, like adding or removing members, for example. To help address this, we’re introducing the option to “lock” a group, which will prevent modifications within Google Workspace and help maintain synchronization with the external source. 

When a group is locked, only certain admins* can modify:

• The group name, description, email, and alias(es)
• Group labels
• Memberships (adding or removing members) and member restrictions
• Membership roles
• Delete the group
• Set up a new membership expiry

When a group is locked, access and content moderation settings are not affected, this includes:

• Who can post
• Who can view members
• Who can contact members
• Membership removals due to an existing membership expiry
• Access or content moderation settings

*Super Admins, Group Admins, and Group Editors with a condition that includes “Locked Groups”